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Tactic 101s | Community Meetings

Here’s an overview of Community Meetings – the purpose they serve and how to plan your own. Feel free to drop your thoughts  and experiences with community meetings in the comments. 

Purpose of a Community Meeting

  • Share information and stories
  • Create a plan or action collectively
  • Solicit input and feedback from community members
  • Show community power

AT LEAST 3 WEEKS OUT

  • Set goal attendance
  • Confirm a location, date, and time
    • When you call a venue, here’s the ask:
      • Can we have a public meeting at your location? We are expecting [x] people from [insert time].
      • If you have a volunteer who is helping to set up/recruit, confirm the above with them and ask them to give you a list of folks they are inviting
  • Invite any guest speakers
  • Promote on social media, emails, community boards, etc

AT LEAST 2 WEEKS OUT

  • Set up a phonebank to recruit. Check out Tactic 101s | Phonebanking for a helpful guide
  • Continue to promote on social media
  • Involve press and traditional media if you choose

AT LEAST 1 WEEK OUT

  • Share event on social media
  • Send reminder email
  • Call and confirm with venue
  • Set meeting agenda and confirm with facilitators or guest speakers

DAY BEFORE

  • Confirm again with venue
  • Make sure meeting facilitators or guests have all necessary materials
  • Make confirmation calls to attendees

DAY OF (before)

  • Check in with venue about what space is set up for the event if wasn’t crystal clear the day before

DAY OF (after)

  • Thank the people who attended and share next steps for engagement 
  • Share successes on social/traditional media

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